Written statement of particulars

What terms should a written statement of particulars include?

A written statement of particulars in employment must include the following (which can be made up of one or more documents,although one of the documents must be a ‘principal statement’) incorporating the items below:

  • the business’s name;
  • the employee’s name, job title or a description of work and start date;
  • if a previous job counts towards a period of continuous employment, the date the period started;
  • how much and how often an employee will get paid;
  • hours of work (and if Sunday’s, night work or overtime is required);
  • holiday entitlement (and whether public holidays are included);
  • place of work, and whether there is a requirement to relocate;
  • if an employee works in different places, where these will be, together with the employer’s address;

As well as the principal statement, a written statement must also contain information about the following or where it can be found:

  • how long a temporary job is expected to last;
  • the end date of a fixed-term contract;
  • notice periods;
  • collective agreements, if appropriate;
  • pensions;
  • how to deal with a grievance;
  • how to complain about a disciplinary or dismissal decision.

In most cases, you are more likely to be provided with a contract of employment, which will incorporate the above minimum requirements, and a lot more.

Click here to go to the contracts of employment page

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